Manage school fees and
parent balancesterm invoicesexpected revenueclass collectionsparent balancesfrom one simple workspace.
WardBalance helps private schools replace scattered spreadsheets, bank alerts, WhatsApp messages, and manual records with one organized finance workspace.
Bursar Workspace
Term 2, 2025/2026
₦12,500,000
₦8,750,000
₦3,750,000
12
Tunde Johnson
₦120,000JSS 2A • 1st Term Tuition
Ref: GTB-TRSF-8492019482
The Difference is Clear
School fee tracking should not feel this scattered.
Many schools still manage fee records across notebooks, Excel sheets, payment screenshots, bank alerts, and WhatsApp follow-ups. This makes it difficult to know who has paid, who still owes, and which child each payment belongs to.
Without WardBalance
Scattered records
Payment information sits in too many places, making reconciliation slow and stressful.
Unclear balances
Bursars and school owners struggle to see accurate balances per student, parent, class, or term.
Manual follow-up
Receipts, reminders, and payment confirmation often take too much administrative time.
Limited visibility
School leaders need a clearer view of expected revenue, collected revenue, and outstanding balances.
Result: Slow administrative processes, payment disputes, and manual reconciliation stress.
With WardBalance
Class-Based Fee Templates
Set up class-based fees and optional charges once per term.
Automated Invoices
Generate student invoices for each term or session in a single click.
Manual & Online Payments
Record cash, POS, cheque, and bank transfer payments dynamically.
Real-Time Balance Tracking
Track balances by student, parent, class, and school instantly.
Instant Digital Receipts
Create receipt records for confirmed payments automatically.
Immutable Audit Trail
Track every invoice change, discount application, and payment with an unalterable history log.
Result: Fully traceable school revenue, instant confirmations, and smooth financial management.
Free to start. No credit card required.
Built for school teams
Designed for the people who manage school finance every day.
School Owners
Get a clear, real-time view of expected revenue, collected payments, and outstanding balances across the entire school.
Bursars
Record payments, confirm balances, manage receipts, and eliminate manual Excel reconciliation headaches.
Administrators
Manage student enrolment records, parent accounts, classes, and fee setups without duplicate or disconnected data.
Parents
Access a dedicated portal to view invoices, track payment status, download receipts, and follow ward financial logs.
Features
Everything your school needs to manage fees with confidence.
From fee setup to receipts and reports — every tool your bursar, owner, and administrator needs, in one connected workspace.
Fee Setup
Create tuition fees, PTA fees, transport fees, discounts, and class-based templates.
Invoice Management
Generate clear student invoices with fee breakdowns, due dates, payment status, and balances.
Parent Balance Tracking
See what each parent owes, which child the balance belongs to, and what has already been paid.
Payment Recording
Record offline payments such as cash, POS, cheque, and bank transfer without losing traceability.
Receipts and Payment History
Keep a clear record of confirmed payments and receipts for students, parents, and school teams.
Reports and Visibility
View revenue summaries, outstanding balances, debtors, class collections, and payment activity.
Parent Portal
Give parents a simple way to view wards, invoices, payment status, and receipts.
Audit Trail
Track important financial actions such as invoice generation, payment recording, fee changes, and receipt creation.
Fee Catalog
Flexibility to model every fee item.
Configure mandatory tuition, termly levies, optional clubs, or one-off items. WardBalance handles any Nigerian school fee structure cleanly.
Tuition Fee (Primary)
Core educational tuition fee applied to Primary 1 - Primary 6 class levels.
Tuition Fee (Secondary)
Core educational tuition fee applied to JSS1 - SSS3 class levels.
PTA Levy
Parent-Teacher Association development levy charged per family.
School Bus Service
Optional transportation service charge for round-trip daily transit.
Textbooks & Stationery
Full set of curriculum textbooks, notebooks, and learning accessories.
School Uniforms (Set)
Official school uniform set, house sportswear, and accessories.
STEM & Robotics Club
Optional weekend extra-curricular coding and robotics curriculum.
Graduation Levy
One-off administrative and ceremony charge for final term students.
HOW IT WORKS
Start managing school fees in four simple steps.
Create your workspace
Sign up, choose a plan, and set up your school profile.
Add your school structure
Set up classes, students, parents, and parent-to-ward links.
Build fees and invoices
Create fee templates and generate invoices for the right students, classes, terms, or sessions.
Track payments clearly
Record payments, issue receipts, monitor outstanding balances, and view reports.
TRUSTED BY BURSARS & DIRECTORS
Loved by schools managing real fee operations.
See how private school administrators are bringing clarity to billing, payment reconciliation, and parent balances.
“We used to spend over two weeks at the start of every term reconciling bank transfers on WhatsApp. With WardBalance, our bursar tracks balances and records POS or transfer payments in real time. Every naira is mapped to the student invoice instantly.”
Mrs. Adebayo
Director, Grace Heights Academy
“Managing fees across multiple classes was a nightmare of duplicate spreadsheets. Setting up templates once in WardBalance and bulk generating invoices saved us hours of data entry. The automatic audit trail gives me complete financial peace of mind.”
Mr. Ibrahim
Bursar, Standard Academy
PRICING
Simple pricing for growing schools
Start free and upgrade as your school grows. No credit card required.
Starter
₦0
Free forever
Pro
₦50K
per term
BOOK A DEMO
Need help choosing the right setup?
Book a demo and we’ll help you understand the best WardBalance plan for your school or group of schools.
Ready to bring clarity to your school fee operations?
Create your WardBalance workspace and start organizing school fees, payments, receipts, and balances from one place.